GeoRecords Terms & Conditions
The BGS will make reasonable endeavours to ensure that the records you order are delivered promptly and at a reasonable cost. If you find that your purchase does not match what you have ordered, you will be provided with a full refund for the item(s) if you inform us within 7 days of receiving the item. If the delivery is defective in any way, we will send you a replacement within 7 days or again give you a full refund (including postage costs) if a replacement is unavailable. This guarantee does not affect your statutory rights.
The BGS Enquiry Service (contact details below) will be happy to help you if you have queries or difficulties in ordering products or have problems with delivery.
Exclusion of Liability
The use of information provided by the British Geological Survey (BGS) is at your own risk. Please read any warnings given about the limitations of the information.
In view of the disparate sources of information at the BGS's disposal, including much material donated to the BGS that is accepted in good faith as being accurate, then neither the Natural Environment Research Council nor the data creators or donors can give any warranty as to the quality or accuracy of the information or its suitability for any use. All implied conditions relating to the quality or suitability of the information, and all liabilities arising from the supply of the information (including any liability arising in negligence) are excluded to the fullest extent permitted by law.
The BGS warrants that the information will conform to any specification agreed with the customer and will be suitable for any purpose communicated to the BGS by the customer. The liability, howsoever arising, of the BGS under this warranty and otherwise in connection with the provision of the information is limited to ten times the cost payable by the customer or £50,000, whichever is the lesser.
If the file on which the information is delivered to you is corrupt or is otherwise unusable then please inform the BGS Enquiries Desk (contact details below) within 7 days and we will replace it.
The BGS excludes all liability arising from any errors or omissions in any data provided by you. Except as stated above, the BGS accepts no liability for any loss or damage which may be caused by the condition of the disk or file in which the information is provided to you, and you are expected to operate suitable anti-virus software before loading it into your computer system. You are responsible for ensuring that the form of the information you have ordered is compatible with your computer system and any other data with which the information is to be used.
Nothing in these terms and conditions excludes or limits the liability of BGS for death or personal injury arising from its negligence, or for fraud, or for any other liability that, by law, cannot be excluded or limited.
The BGS draws customers or recipient's attention to the following considerations that may affect the quality or accuracy of information supplied:
If a report or other output is produced for you on the basis of data you have provided to BGS, or your own data input into a BGS system, please do not rely on it as a source of information about other areas or geological features, as the report may omit important details.
Availability of goods
The maps provided on this website show where the various records are available. However, if for some reason, after you have paid for a record, the BGS is unable to provide it (for example, due to data or computing problems), we will inform you and offer an alternative record or a full refund.
Some of the records held in the National Geoscience Data Centre (NGDC) were donated under conditions of confidentiality. For most of these confidential records, the BGS is able to tell you that the records exist, and their location will, therefore, be displayed on the index maps on this website but we will not be able to provide you with a copy immediately. You will, however, be able to place a request to obtain details about the owners of the records who you can then contact to request release of the data. Once this is obtained you will then have to supply the BGS with written confirmation of release, and we will then be able provide you with a copy of the records concerned.
Prices, payment and VAT
Prices quoted in printed leaflets and internet pages are liable to change without prior notice.
Payment can currently only be accepted in Sterling, but may be made by credit or debit card (not by charge card, e.g. Amex), International Money Order, or Bankers' Draft. Electronic Fund Transfers, such as BACS (Bank Automated Clearing System) are also possible, please contact us for details.
Our minimum invoice limit is £100 (ex vat). Payment for goods below this value must be made by card.
The BGS reserve the right not to supply goods to purchasers who have previously defaulted on payment, or where there is reasonable evidence that a fraudulent credit card payment may be involved. Please note; Customers paying by invoice will be credit checked for the purpose of setting up an invoice account.
Value Added Tax (VAT) will be charged in accordance with current regulations.
The charges for obtaining copies of records are detailed on this website.
Records ordered through this website will be dispatched using your requested method, options being: prints/photocopies by standard post/special delivery/faxing, or digital files (secure PDF format) by e-mail (if file size allows) or on CD by post. Records will normally be dispatched within 10 working days from receipt of the order. However, a special 24 hour Premium delivery can be requested at an additional charge, details of which can be found on this website.
On top of these quoted dispatch times, please allow five days for postage in the UK, seven days in the EU and up to 30 days elsewhere. If your order is delayed beyond this time, please contact the BGS Enquiries Service immediately (contact details below). Standard Postal Delivery charges are included in the price of the records. You will only be charged the amount quoted. If you require special delivery arrangements to be made, please contact us before placing your order.
Lost, damaged or incorrectly supplied goods
The BGS will take all reasonable steps to replace items damaged in transit or those that have been supplied in error. Where this is not possible, a full refund will be made (please see Availability above).
If order is incomplete or damaged in transit, or has been incorrectly supplied, you should retain the goods together with all packaging and documents, and notify the BGS immediately. You should do this by letter, fax or email within 7 days of receiving the goods: beyond this period we cannot guarantee that replacements will be available. You then have the choice of having a replacement item or a full refund. Please ensure you quote any customer order numbers and include your full name and address in any communications.
Please do not return any faulty or incorrect goods unless asked to do so. We will give you instructions on how, or whether, to return these items, and may ask you to supply appropriate documents.
We would hope that the vast majority of potential problems can be resolved by simply contacting the BGS through the BGS Enquiries Service. If, however, you are not satisfied that the problem has been resolved or handled to your satisfaction, you may wish to make a formal complaint. Your complaint can be sent to the BGS by post, fax or e-mail. In all cases you should aim to provide as much relevant information as possible so that we can deal with your complaint as promptly as possible. Please also include your contact details in case we need to obtain more details from you.
All complaints should be sent to the BGS Enquiries Service (contact details below).
You will receive an acknowledgement within five working days that your complaint has been received. If you do not receive an acknowledgement, please contact the Head of Enquiry Service at the same address.
When acknowledging receipt of your complaint, we will give an indication of how long it will take to send you a detailed response. In most cases, we would aim to provide a detailed response within ten working days. However, this may not always prove possible, especially if we need to obtain further information. In these cases, we will keep you fully informed on the progress of your complaint, and endeavour to provide you with as full a response as possible as soon as we can.
In the event of a dispute over the description or supply of goods, payment, or ownership, the contract will be deemed to have been made within England and will therefore be subject to the laws of England and Wales.
The BGS regret that we are only able to handle enquiries and conduct business matters in English.
The historical records held by the BGS date back to the 18th Century. During this long period the meaning of some words has changed, and the meaning of some of the colloquial descriptive terms has been lost. In rare instances some historic records contain words once used commonly that might now cause offence. BGS policy is to provide the records in their original state without amendment or excision of content. This policy is consistent with that of The National Archives.
The copyright of materials derived from the British Geological Survey's work is vested in the Natural Environment Research Council (NERC) and/or the commissioning authority under whose auspices the relevant work was carried out. No part of these materials supplied through the GeoRecords service may be reproduced or transmitted in any form or by any means, or stored in a retrieval system of any nature, without the prior written permission of NERC, through the Director, British Geological Survey.
Permission to reproduce BGS materials
Guidance on commercial and non-commercial use of BGS material is available on the BGS website at :- http://www.bgs.ac.uk/about/copyright/home.html
Specific permission to reproduce such materials must be sought in writing from the Head of Intellectual Property Rights, BGS, Keyworth.
A basic BGS copyright licence may be taken out which authorises a licensee to include extracts of BGS maps and other documents passed to third parties for a 12 month period.
Third parties receiving copies of BGS materials under a licence may not recopy them unless prior permission has been obtained from BGS.
A basic BGS licence does not cover any form of digital copying or manipulation; digital data are subject to specific licensing and royalty arrangements, for which specific permission is required.
Ownership and conditions of use
In order to comply with ownership rights and any express conditions of deposit, information supplied by BGS, subject to any prior written arrangement, is provided on the strict understanding that it is for the sole use of the customer, and will not be passed in whole or in part to a third party. This does not preclude its use for the purpose of satisfying a consultancy contract for which the information was sought.
Contact details for all enquiries
BGS Enquiries Service
Tel: +44 (0)115 936 3143 (Mon – Thu 9am-5pm, Fri 9am – 4.30pm UK local time)
The British Geological Survey (BGS) is the world's longest established national geological survey and the UK's premier centre for earth science information and expertise.